Athletics/Events

Building events

Click New Event. Enter the event, the day, the dismissal time, and the return time if there is one; with no return time the event lasts the rest of the day (until 5:00 PM). A note is optional. Add students with Student Name/Number (type a student number or name and pick the student), Copy & Paste (paste one student per line, or rows copied from a spreadsheet: a student number, or a first and last name in either order, in one cell or two; other columns such as grade or team are ignored, and a header row is skipped; then Add; lines that match nobody, or a name that fits more than one student, are listed under Not Added with any close matches, such as a name missing Jr or a second last name; click one to add that student, and nothing is added without you), or Roster (pick a team to add its students, then add or remove anyone).

A new event is a draft (dashed, Not sent) that only you can see. Edit opens it again. A draft can be deleted; a sent event can be cancelled. Other people who build events at your school see your sent events, and you see theirs, but each person edits only their own.

Rosters

Manage > Rosters keeps the school's teams. Add Roster, name the team, pick its icon (it starts as the sport the name suggests), and add its students the same two ways. Everyone who builds events at the school shares the rosters and can change them.

Sending

When the day's events are ready, press Send on the bar above them. Every unsent event you built goes out in one email, to the addresses in Send To: the teacher group, plus anyone else you add. Events other people built are not in it. The addresses from your last send are filled in for you (the school's last send, the first time). The events appear on everyone's tab when you send.

Changes after that (students added or removed, a new time, a cancelled event) show on the tab right away and wait on the bar as Changes not sent. Send Changes emails only what changed, with an optional note at the top.

For teachers and monitors

When a student says they are leaving for an event, open Athletics/Events and type their name or number in Search: only the events with that student open. Each event shows its time, how many students, and Out now from the dismissal time until the return time. There is no timer. The tab's number is how many students are out for events right now. A student out for an event cannot get another pass, at the kiosk or from a teacher, until the event ends.